Facilities Operations Admin

Role: Facilities Operations Admin

Location: Bozeman, Montana

Duration: 6 Months

Job Description:

• Monitor security badges and photo ID system for new colleagues, guests, visitors and vendors.
• Assist in maintenance of fire, life, safety emergency response program, which includes monthly monitoring of AED equipment.
• Assist in maintenance and updates pertaining to the Facilities Internal Intranet site.
• Collaborate with property management to arrange maintenance, improvements and repairs when applicable. Coordinate and/or execute minor repairs. Maintain general upkeep of facility.
• Perform shipping, receiving and mailroom duties.
• Administer on-site coffee and snack program which includes inventory, ordering and stocking of breakrooms.
• Support office supply program e.g. working with colleagues to place stationary needs through third party vendor and also placing independent orders to ensure supply rooms are adequately stocked.
• Assist with on-boarding new colleagues and assist hiring managers with space allocation (offices/cubicle), collaborate with desk side support to assist with equipment set up prior to start date.
• Update office space planning software based on employee moves and floor plan updates.
• Use ticket management system to review/resolve facilities related incidents.
• Assist/cross-train in other Facilities processes as needed within the department.
• Other duties as assigned.

Requirements:

• Create name plaque inserts for employee workstations and update company software accordingly
• Electronically update online seating layouts and maps.
• Monitor and maintain onsite cameras
• Check HVAC hot/cold calls placed by employees.
• Set up access cards for new hire, enter record in Lenel, add picture, print photo ID, attach ID and core values to card
• Replace lost or damaged access cards and enter Building maintenance ticket to update record for building access
• Issue Temp access cards
• Enter Building maintenance tickets to add new hire card to building access control system
• Ensure general office space is clean and stocked for new hires and employees use in general
• Ensure break areas are clean stocked and organized.
• Make sure vacated workspaces are emptied of contents.
• Assist in set up of meetings and events for visiting employees and clients.
• Other duties as assigned.